Event Coordinator

Job Description

The Chaldean Community Foundation (CCF) is seeking an event coordinator to join our team in Sterling Heights. The Chaldean Community Foundation is dedicated to improving the stability, health, and wellness of those we serve through advocacy, acculturation, community development and cultural preservation.

The event coordinator will plan and coordinate all aspects of CCF special events and solicit event sponsorship for the Chaldean Community Foundation. The ideal candidate is highly motivated, detail-oriented, and able to collaborate effectively with committees, sponsors, vendors, and team members.

This is a full-time, in-person position based in our Sterling Heights office. Regular office attendance is required, with flexibility to work evenings and weekends as needed for events.

Job Tasks and Responsibilities

• Plan and conceptualize all aspects of special events including site selection, theme, guest speakers, food & beverage, and audio/visual needs.
• Provide subject matter expertise on all aspects of event planning in various capacities (from small to large scale events).
• Engage attendees, sponsors, committee members, and prospective donors before and during events.
• Conceptualize and host virtual events.
• Ensure that special events progress seamlessly by following established procedures and collaborating with committee members.
• Provide regular event planning updates to management and executive leadership.
• Establish and maintain relationships with vendors, conference centers, event venues, caterers, printers, graphic designers, and other service providers.
• Identify, cultivate, and solicit event sponsors to support CCF programs and initiatives.
• Plan and execute events while adhering to budgetary and scheduling requirements.
• Collaborate with the marketing team to promote events and maximize attendance.
• Manage event registration and RSVP tracking, ensuring accurate attendee records and reporting.
• Attend and oversee all special events.
• Prepare post-event reports including attendance metrics, sponsor fulfillment, event photography, video highlights, and website updates.
• Manage multiple concurrent events and competing priorities while maintaining high-quality execution.
• Manage event setup, teardown, and post-event follow-up activities.
• Evaluate event success using outcomes to drive enhancement of future events.
• Perform other duties as assigned.

Key Competencies

• Strong verbal and written communication skills
• Professional presence and interpersonal skills
• Customer service and relationship-building skills
• Strong organizational and project management skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Initiative and independent problem-solving
• Adaptability in fast-paced, high-pressure environments

• Ability to work evenings and weekends, as required for events.

Education and Experience

• Associate or bachelor’s degree in business, marketing, or related field preferred.
• Strong multi-tasking and time management skills to include managing concurrent tasks efficiently.
• Minimum of two years of experience managing events and overseeing contracts for services.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM databases, event registration platforms, and virtual meeting software preferred.
• Familiarity with social media platforms and email marketing tools is a plus.
• Demonstrated ability to work independently, take initiative, and collaborate effectively with staff, volunteers, board members, and community stakeholders.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Occasional standing, walking, bending, and reaching in an office environment.
• Ability to stand and walk for extended periods during events.
• Ability to lift and carry items up to 15 pounds as needed.
• Ability to operate office equipment.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.